Administrative Assistant

Investment Property Group is looking for a full time Administrative Assistant to work our of our corporate Irvine, CA office. This person reports directly to our Chief Operating Office and Director of Operations.

Administrative Duties:
  • Travel coordination for company
  • Calendar management for COO and DO
  • Manage expense reports for COO and DO
  • Updating and organizing company operating manual
  • Set up accounts with companies we partner with for various employees
  • Plan and coordinate special events for properties and corporate office
  • Coordinate, plan, attend and record meetings
  • Create and disperse quarterly company newsletter
  • Write executive memos for internal and external purposes
Operations Duties:
  • Assist with property take overs and the transfer into Manage America (MA) software
  • Manage onsite application process and review resident background reports
  • Provide reports for; Occupancy, Home Inventory, and Utility recovery
  • Collect and record end of month reports and quarterly inspections
  • Set-up licenses and permits for new properties
  • Review all CR’s, credit card reports and proposals
  • Manage resident communication
  • Create and execute operational trainings for onsite employees
  • Support Project Manager by tracking and coordinating lender required improvements
Requirements:
  • Detail oriented
  • Maintain high level of confidentiality
  • Solution oriented mind set/problem solver
  • Ability to work independently and take initiative
  • Creative abilities
  • Strong with MS Office Suite (Word, Excel, Outlook and PowerPoint)
  • Strong with Adobe PDF, photo shop, etc.
  • Comfortable in a fast paced environment
  • Ability to adapt quickly to change, ability to multi-task
  • Strong time management skills
  • College degree preferred
  • Strong verbal and written communication skills
Benefits:
Medical, Dental, Vision, Paid Vacation, Sick Days, Holidays and 401k Retirement Plan.

All applicants must be able to pass a background check and drug test

Qualified applicants please forward resume and salary qualifications to hgausewitz@ipgmhc.com



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